5 Productivity TipsIt's been a while since the last "5" series. I wanted to tackle a topic that I know interests most of you and after a bit of research I realized that would be Productivity. Everyone in general worries not only about being productive but also about managing things without burdening ourselves to the point of exhaustion. As usual, a quick disclaimer. I'm not an expert when it comes to time management and productivity, I can only share what works for me and below are some of the things that have helped me for the last couple of years.
01. Write Sh*t Down
Dave Kolo's WSD productivity method is the thing that makes the most sense. If you have something in writing to remind you of what you're supposed to be doing and when you're supposed to do it chances are, you will do it. Read more about Kolo's technique.
02. If it takes less than 2 minutes, do it now.
Is part of Davi Allan's GTD philosophy. Why write it down or stress out about it when you can get it out of the way? Quick calls, short emails or even small household tasks. Get them out of the way before seeing them in writing overwhelms you.
03. Eat your frogs
"If it's your job to eat a frog, it's best to do it first thing in the morning. And If it's your job to eat two frogs, it's best to eat the biggest one first." - Mark Twain. Certainly not the prettiest of picture but it's great advice for those of us who constantly feel pushed to the point of not knowing when to get started completing our tasks. Work on the most difficult task first. Simple.
This is something I've always done, even before reading more about productivity. My approach is similar to the technique "Power Hour". The difference is that I take 5 tasks and give those my undivided attention. I don't reply to messages, personal emails or even worry about other work that might be queued. If you're a natural multitasker and you're happy juggle things all the time, this will be difficult but it's done wonders for me. After completing 5 tasks, I allow myself the time for out-of-work activities for 15 minutes and pick it up again with 5 more tasks.
Believe or not one of the things that stop us from being highly productive is that we are in constant movement, to the point in which we are just sporadically productive but keep hitting brick-walls when we reach exhaustion. When you are not working it is important that you give yourself true relaxation time, disconnected from your lists and work. Whether you want to take your weekend off or a couple of hours of your every day, this will change your complete approach. Try it.
Now, very important. What are your favorite productivity techniques? - How do you keep yourself from getting distracted? Thank you beforehand for sharing!